Why Documentation Practice Is a Quality Issue
Building on the batch record and release content discussed elsewhere in this publication, good documentation practices describe how records are created and kept. Regulators and buyers often judge a manufacturer's quality by how reliable its records are.
Core Principles
Attributable. Every entry shows who made it and when.
Legible and permanent. Records can be read and are not erased or overwritten.
Contemporaneous. Entries are made at the time the work is done, not reconstructed later.
Original and accurate. Records reflect what actually happened, with corrections made transparently.
Everyday Practices
- Cross out errors with a single line, initial, and date, rather than erasing
- Never pre-fill or back-date entries
- Use controlled forms with version numbers
- Review completed records before release
- Store records securely and retain them for the required period
Electronic Records
Electronic systems should control access, track changes in an audit trail, and back up data.
Why Buyers Care
Strong documentation supports recalls, investigations, and audits. Ask suppliers how they train staff on documentation and how they review records.
Low Gravity Hemp maintains controlled records for every batch. Contact us to see our documentation approach.
